Sixty to two hundred loads hit your ops workspace every week. Each one needs three carriers pinged, replies chased, and a comparison built on the fly. By the time you decide, half the market has moved.
The rate that gets accepted isn't the lowest one received — it's the first one reviewed. Every load where a better quote came in twenty minutes later is a $50 bill you handed back to a carrier.
Near-identical emails. Different carriers, different lanes, same template. Your coordinator drafts each one by hand because the variations matter.
Responses trickle in across two days. The coordinator chases, re-sends, and retypes into a sheet. Thursday's decision runs on Monday's data.
The quote that gets accepted is the first one reviewed — not the best one received. $50 per load, thirty loads a week, adds up before anyone notices.
80 RFQs × ~4 minutes of drafting and aggregation, at a $35/hr loaded coordinator rate, runs about $20K a year in overhead. The bigger number is quieter: $50 per load × 30 loads a week × 52 weeks = $78K a year leaking out through decisions made on stale quotes. Together, that's $98K a year of logistics tax you never see billed.
A new shipment lands in your ops workspace the way it already does. Lane, weight, pickup window, commodity — all present.
The agent drafts a tailored RFQ per carrier through your inbox, informed by your rate history on the lane and the carriers most likely to cover it.
Quotes come back, get normalized against accessorials, and rank by total cost plus on-time history. Your load boards give you a market-relative read.
You pick the winner. The decision writes back to the load board, the carrier gets a confirmation email, and the next load is already queued.
See the full rate card and terms on the program site → shipyourweekendproject.com
Recover $98K a year in clerical logistics. Get eleven hours back. A small cohort of distributors onboards this quarter.
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