Division 10 Bid Triage Agent
Estimators receive bid invitations across 5-10 different GC portals. To decide whether to bid, they log into each portal, download 50-300 MB drawing sets, dig through 100+ pages to find architectural plans, hunt for Division 10 scope, and estimate quantities. This takes 2-4 hours per bid and often happens days before the deadline, causing small jobs to slip past and large jobs to be rushed.
Every bid invitation is automatically pulled from your inbox and nominated platforms (BuildingConnected, Procore, SharePoint, etc.). The agent extracts project metadata, Division 10 scopes, and item quantities from the architectural drawings. Estimators review all incoming bids in one place, see the AI takeoff with quantities and manufacturers, and decide go/no-go in 5-10 minutes. Original PDFs remain available for verification. Corrections and archive reasons are captured as training data.
Fifty bid invitations per week, but you can't decide which are worth pursuing without logging into ten portals.
Your estimators receive 50 bid invitations per week across BuildingConnected, Procore, SharePoint, Dropbox, and half a dozen other GC portals.
Each bid invitation requires 2-4 hours of portal login, file download, and drawing review before a go/no-go decision can be made.
Small jobs open too late and miss the deadline. Large jobs open late and don't give vendors enough time to quote, forcing rushed pricing.
Invitations arrive across 5-10 different GC portals with no unified view, forcing estimators to context-switch between systems.
Reduce bid triage from hours to minutes. Every invitation lands in one review board with drawings auto-pulled and Division 10 scope extracted.
No more manual portal login, file download, or drawing hunt. The agent pulls everything and surfaces it in one place.
The agent reads architectural drawings and extracts Division 10 scope, product specs, manufacturers, and quantities so estimators can price without re-reading the plans.
Every invitation from every GC portal lands in one list. Sort by due date, filter by scope, approve or archive with one click.
When estimators correct the AI takeoff or archive a bid with a reason, that feedback is stored and used to improve future extractions.
The agent watches your bids@ inbox, automatically pulls drawings from BuildingConnected, Procore, SharePoint, and other nominated platforms, runs a first-pass Division 10 takeoff on the architectural pages, and surfaces every bid in a single review board. Your estimators see project name, GC, due date, location, Division 10 scopes detected, and item quantities extracted from the plans. They decide go/no-go in minutes instead of hours. Original PDFs stay downloadable for source verification.
How Division 10 Bid Triage Agent works
The agent watches your inbox, pulls drawings from your nominated platforms, extracts Division 10 scope and quantities, and surfaces every bid in one review board.
The agent monitors your shared mailbox for new bid invitations. Junk emails and non-bid messages are filtered out automatically.
When a bid invitation arrives, the agent automatically downloads drawings and specs from BuildingConnected, Procore, SharePoint, and other nominated platforms. No manual portal login or file download needed.
The agent reads the architectural pages and identifies Division 10 items (partitions, accessories, lockers, signage, etc.) with quantities, manufacturers, and product specs. The takeoff is structured and ready to price.
Every bid appears in a single review board with project metadata, extracted scopes, and the AI takeoff side-by-side. Original PDFs remain downloadable for verification.
Estimators decide go/no-go in minutes. Corrections and archive reasons are captured as training data for future improvements.
Bid invitation emails +
New emails arriving in bids@advancedcontractingllc.com from GCs and bid platforms.
Architectural drawings and specs +
PDF files from BuildingConnected, Procore, SharePoint, Dropbox, Google Drive, and other nominated platforms. Typically 50-300 MB, 100+ pages, image-heavy.
Project metadata +
GC name, project location, bid due date, project value, scope description extracted from invitation emails and portal headers.
Filter junk from bid invitations +
Classify incoming emails as real bid invitations or non-bid noise (vendor newsletters, GC questions, etc.). Only real bids proceed to the next step.
Auto-pull drawings from nominated platforms +
Extract download links from invitation emails and portal metadata. Fetch files from BuildingConnected (APS API), Procore (REST API), SharePoint (Graph API), and other sources. Stream large files to disk without buffering in memory.
Pre-process PDFs for AI analysis +
Downsampling large drawing sets (150 dpi) to reduce file size and token count. Split multi-page PDFs into individual pages for parallel processing.
Extract Division 10 scope and quantities +
Run a fleet of lightweight AI calls in parallel, one per page, to identify architectural and Division 10 specification pages and extract takeoff fragments. Aggregate results with a high-quality model to synthesize the final structured takeoff with CSI sections, product specs, manufacturers, and quantities.
Structure takeoff for review +
Format extracted data to match AC's existing proposal format: CSI section, product description, manufacturer, catalog number, quantity, unit. Include confidence indicators so reviewers know where to spot-check.
Unified review board +
Single list view of all incoming bids with project name, GC, due date, location, estimated value, Division 10 scopes detected, and AI takeoff. Sortable by due date and status.
Structured Division 10 takeoff +
CSI section, product descriptions, manufacturers, catalog numbers, and quantities extracted from architectural drawings. Formatted to match AC's proposal structure. Includes confidence indicators.
Detail view with edit and approve +
Per-bid detail page showing all extracted fields (editable), original PDFs (downloadable), portal links, and approve/archive buttons. Corrections are captured as training data.
Procore handoff helper +
Copy-to-clipboard panels (JSON and Markdown formats) so estimators can paste structured bid data into Procore Bid Board manually. Deep link to Procore Bid Board for quick access.
Feedback log +
Archive reasons (too small, wrong scope, wrong location, low GC win-rate, vendor unavailable, other) and edit-before-approve diffs are stored as training data for future improvements.
Is this for you?
- + Division 10 specialty subcontractors - Companies that bid on toilet partitions, lockers, accessories, signage, wall protection, FRP, and similar specialties. AC LLC is the reference customer.
- + Estimators and project managers - Teams that receive 30+ bid invitations per week and need to triage which are worth pursuing before spending hours downloading and reading drawings.
- + Teams using BuildingConnected, Procore, or SharePoint - Companies whose GCs send invitations through these platforms. The agent integrates with these systems directly via API.
- + Companies with existing Word proposal templates - The agent extracts structured takeoff data that estimators copy into their existing proposal templates. No proprietary format required.
- - General contractors managing their own bid board - Division 10 Bid Triage Agent is built for subs receiving invitations, not GCs sending them. GCs use Procore Bid Management (different surface) or BuildingConnected as the issuer.
- - Trades outside Division 10 scope - The takeoff logic is tuned for partitions, accessories, lockers, signage, and similar specialties. Structural, MEP, and general construction trades would need custom retraining.
- - Teams that need automated bid/no-bid decisions - Division 10 Bid Triage Agent extracts data and surfaces it for human review. It does not make go/no-go decisions. Estimators decide which bids to pursue based on the extracted information.
- - Companies without M365 email infrastructure - The agent watches a Microsoft 365 shared mailbox via Graph API. Non-M365 email systems are not supported in v1.
Scoped build plus usage-based runs
Division 10 Bid Triage Agent is a custom build for your team. Pricing covers the initial build, prototype review, and integration with your platforms. Ongoing costs are usage-based: each bid triage run (drawing pull + takeoff extraction) incurs a small per-run fee based on drawing size and complexity.
- Initial build includes integration with two nominated platforms (recommended: BuildingConnected + Procore) and Microsoft 365 shared mailbox.
- Prototype delivered first with 6 real example bids from your pipeline so you can evaluate the takeoff quality on your actual drawings and specs.
- Usage-based pricing scales with bid volume. ~50 bids/week is the baseline; pricing adjusts if volume increases significantly.
- Future enhancements (Word doc generation, Procore Bid Board write integration, vendor lead-time prioritization, distance-based trip charge flagging) are separate builds.
How much time does Division 10 Bid Triage Agent save per bid invitation?
The agent reduces bid triage from 2-4 hours per invitation to 5-10 minutes. Instead of logging into multiple portals, downloading large drawing sets, and hunting through 100+ pages for Division 10 scope, your estimators review all extracted information in one place and decide go/no-go in minutes.
What platforms does Division 10 Bid Triage Agent integrate with?
v1 integrates directly with two nominated platforms (recommended: BuildingConnected and Procore) via their REST APIs. SharePoint, Dropbox, and Google Drive shared links are also supported. Other GC portals without APIs fall back to a manual review lane where you click through to download files directly.
Does Division 10 Bid Triage Agent automatically decide which bids to pursue?
No. Division 10 Bid Triage Agent extracts Division 10 scope, quantities, and project metadata from architectural drawings and surfaces everything in one review board. Your estimators review the extracted information and decide go/no-go based on your own criteria. The agent does not make bid/no-bid decisions.
What happens after I approve a bid in Division 10 Bid Triage Agent?
After you approve a bid, the structured takeoff (CSI section, product descriptions, manufacturers, quantities) is ready to copy. Division 10 Bid Triage Agent provides copy-to-clipboard helpers in JSON and Markdown formats so you can paste the structured data into your existing Word proposal templates. You can also open the Procore Bid Board directly and paste the information manually. Word document generation is not included in v1.
How accurate is the AI takeoff on architectural drawings?
The agent reads architectural plans and extracts Division 10 scope with quantities, manufacturers, and product specs. Quality is highest on clear, standard Division 10 items (partitions, accessories, lockers, signage). The prototype is pre-loaded with 6 real bid packages from your pipeline so you can evaluate takeoff quality on your actual drawings before committing. Corrections you make are captured as training data to improve future extractions.
What if a bid invitation arrives through a portal Division 10 Bid Triage Agent doesn't support?
Bids from unsupported portals land in a manual review lane in the review board. You can click through to the portal link and download the files directly. As your bid volume grows and patterns emerge, additional portals can be added in future versions.
Does Division 10 Bid Triage Agent work with my existing Word proposal templates?
Yes. Division 10 Bid Triage Agent extracts structured takeoff data (CSI section, product description, manufacturer, catalog number, quantity) formatted to match your existing proposal structure. You copy the structured data from the review board and paste it into your Word templates manually. No proprietary format or new template is required.
What data does Division 10 Bid Triage Agent capture from my team's feedback?
When you archive a bid, you select a reason (too small, wrong scope, wrong location, low GC win-rate, vendor unavailable, other) plus optional notes. When you edit the AI takeoff before approving, those corrections are stored. This feedback is used as training data to improve future extractions. v1 captures and stores the feedback; automatic retraining happens in future versions.
Useful comparison for teams evaluating document-parsing agents that extract structured data from variable-format PDFs and surface results for human review before downstream workflow steps.
Relevant for teams comparing field-to-proposal workflows where site data (photos, measurements, scope notes) is extracted and structured into review-ready estimates or takeoffs.
See the takeoff quality on your real bids before you commit.
The prototype is pre-loaded with 6 real bid packages from your pipeline. You can see exactly how the agent reads your architectural drawings, extracts Division 10 scope, and structures the takeoff. After you review the quality on your actual bids, we integrate with your platforms and go live.