Slatesign Contractor Agreement Agent
Account manager opens a Word template, manually fills in contractor name, project title, role, day rate, day type, and shoot date. Exports the file, uploads to DocuSign, sends it out. Contractor receives a clunky mobile experience and has to log in or create an account. AM chases signatures across text and email. Once signed, the PDF is manually downloaded and filed to Google Drive. On small shoots, the contract is often skipped entirely due to friction.
Account manager fills a 5-field web form (contractor, project title, role, day type, day rate, shoot date) and hits send. Contractor receives an email with a magic link, opens it on their phone, scrolls through the contract with auto-focus on required fields, taps to sign once, and sees a celebration moment. The signed PDF files automatically to Google Drive with a complete audit trail (sender, recipient email, IP, timestamps). The AM sees all contract statuses in a dashboard. Auto-reminders keep unsigned contracts on track; the AM gets alerted if a signature is missing 24 hours before the shoot.
Contract friction costs you time and audit risk every shoot.
Your account managers spend 15+ minutes per contractor shuffling Word files through DocuSign, chasing signatures across text and email, and manually filing PDFs to Drive.
Account managers manually fill scope, upload to DocuSign, send, chase signatures, and file PDFs.
The friction is so high that low-value shoots often go unsigned, creating direct audit exposure.
Without signed independent-contractor agreements, you cannot defend contractor classification if audited.
Send a contract in two minutes. Get it signed on mobile in one tap.
Account managers no longer open Word, upload to DocuSign, or chase files. One short form, one send button.
Contractors sign on their phone in the field. No DocuSign login, no clunky desktop experience. A 'You booked the job' celebration moment replaces the transactional void.
Signed PDFs file to your Google Drive folder structure automatically. Every PDF gets a final-page audit log with sender, recipient email, IP address, and timestamps for sent, opened, reminded, and signed events. ESIGN Act and UETA compliant.
The system reminds contractors at day +1 and day +3. If a contract is still unsigned 24 hours before the shoot, the system stops pinging the contractor and instead emails your AM with a red flag and a resend option.
SlateSign replaces the DocuSign loop with a branded web form that takes 90 seconds to fill. Your account manager picks a contractor from a dropdown, enters the project title, role, day rate, day type, and shoot date, then hits send. The contractor gets a mobile-first signing link, taps through the contract with auto-scrolling to the next field, signs once, and sees a celebration moment: 'You booked the job.' The signed PDF files automatically to Google Drive with a tamper-evident audit trail appended. Your AM gets an alert if the signature is still missing 24 hours before the shoot.
The workflow: from form to signed PDF in your Drive.
SlateSign handles the entire loop from contract send to filed signature. Your account managers stay in control; contractors get a frictionless mobile experience; signed PDFs land in Google Drive with ironclad audit trails.
Pick a contractor from a dropdown (or add a new one inline), enter the project title, role, day rate, day type, and shoot date. Hit send. The form takes 90 seconds.
An email lands in their inbox with a magic link. They open it on their phone. No login required. No DocuSign account needed.
The contract appears in a clean, mobile-first view. A floating 'Next field' button auto-jumps to the next required field. They scroll through the full agreement, then tap to sign once.
After signing, the contractor sees 'You booked the job' with the shoot date and project name. Behind the scenes, the signed PDF files to your Google Drive folder with a complete audit trail appended.
The AM's dashboard shows all contracts: pending, reminded once, reminded twice, red-flagged, or signed. They can resend, cancel, or download from one view.
If unsigned, the contractor gets a reminder at day +1 and day +3. If still unsigned 24 hours before the shoot, the system alerts the AM instead so they can chase manually if needed.
Contractor profile +
Name, email, role, and optional payment-platform reference from the AM's saved contractor dropdown or a new inline entry.
Shoot metadata +
Project title, role, day rate, day type (full or half), and shoot date entered by the AM in the send form.
Active contract template +
A versioned template with merge-field placeholders for contractor name, project title, role, day rate, day type, and shoot date. The legal entity is Steer LLC. Required fields are marked and cannot be left blank.
Merge scope fields into template +
The system fills the contractor name, project title, role, day rate, day type, and shoot date into the template's merge-field placeholders, creating a personalized contract ready to sign.
Generate signing session and magic link +
BoldSign creates an embedded signing session. The system generates a long-lived, HMAC-signed magic-link token tied to this specific contract. The token is single-use and invalidated on first signature.
Send invitation email with signing link +
Resend sends a branded email from contracts@theslatestudio.com with the contractor's name, project, shoot date, and the magic link to the signing page.
Track signing events and reminders +
The system logs sent, opened, and reminder events. If unsigned by day +1 and day +3, auto-reminders are sent. If unsigned 24 hours before the shoot, the system flags the contract red and alerts the AM instead.
Capture signature and generate audit trail +
BoldSign's embedded signing widget captures the contractor's signature legally. BoldSign automatically appends a final-page audit trail with sender, recipient email, IP address, and timestamps for all events (sent, opened, reminded, signed). The result is ESIGN Act and UETA compliant.
Upload signed PDF to Google Drive +
Once signed, the system uploads the PDF to the configured Google Drive folder structure (e.g., Contracts / <Project> / YYYY-MM-DD_SteerLLC_<ContractorLastName>_Signed.pdf) using the Google Drive API.
Signed PDF with audit trail +
A fully executed contract PDF filed to Google Drive with a tamper-evident final-page audit log showing sender, recipient email, IP address, and timestamps for sent, opened, reminded, and signed events.
Contract status in AM dashboard +
The AM sees the contract's state (pending, reminded once, reminded twice, red-flagged, or signed) in a single dashboard view with options to resend, cancel, or download.
Contractor celebration page +
After signing, the contractor sees a branded celebration moment: 'You booked the job for <Project> on <Shoot Date>' with a confetti animation, confirming they are contractually covered.
AM alert if unsigned 24h before shoot +
If a contract remains unsigned 24 hours before the shoot date, the system sends the AM an email alert with the contract details, status summary, and a resend or cancel option.
Is this for you?
- + Video production agencies with freelance crew - Agencies that hire independent contractors per shoot and need signed agreements before production starts. SlateSign handles the entire send-to-file loop in minutes instead of hours.
- + Account managers and production coordinators - Roles responsible for contracting crew and managing shoot logistics. SlateSign cuts the manual DocuSign friction and gives them a dashboard to track all contract statuses at a glance.
- + Teams with audit or compliance concerns - Organizations that have experienced misclassification audits or need ironclad proof of independent-contractor status. SlateSign produces ESIGN Act and UETA compliant audit trails on every signed PDF.
- + Companies using Google Workspace and Drive - SlateSign writes signed PDFs directly to your Google Drive folder structure. If your team already stores contracts in Drive, the filing happens automatically with no extra steps.
- - Teams that need complex multi-party signatures - SlateSign is designed for one-to-one contractor signing. If you need multiple parties to sign the same document in sequence or in parallel, this is not the right fit.
- - Organizations without a Google Workspace account - SlateSign files signed PDFs to Google Drive. If your team uses Dropbox, OneDrive, or another file system, you would need a custom integration.
- - Contracts that require wet signatures or notarization - SlateSign uses electronic signatures (e-signatures) via BoldSign. If your legal jurisdiction or contract type requires a wet signature or notary, this is not appropriate.
- - High-volume transactional signing (1000+ contracts per month) - SlateSign is optimized for teams sending 20 to 50 contracts per month. At much higher volumes, the per-envelope cost model and dashboard UX may not scale efficiently.
Pricing and build model.
SlateSign is a scoped custom build. The initial build includes the prototype, integration with your BoldSign account and Google Drive, template editing, AM dashboard, contractor signing flow, auto-reminders, and Drive filing. After launch, you pay for the infrastructure (hosting, database, email) and the per-envelope costs from BoldSign and Resend based on your monthly contract volume.
- Scoped build covers design, development, testing, and deployment of the core workflow.
- Usage-based costs: BoldSign charges per signed envelope (approximately $0.75 per envelope on their pay-as-you-go tier, or $99/month for unlimited). Resend charges a small flat fee for transactional email.
- Hosting on Railway is included in the build scope. Ongoing hosting costs are minimal at your current volume (20 to 50 contracts per month).
- Custom integrations (e.g., connecting to a different file storage system or payment platform) are out of scope and would require a separate estimate.
How long does it take to send a contractor agreement?
Two minutes. Your account manager fills a short web form (contractor name, project title, role, day rate, day type, shoot date), hits send, and the contractor receives a signing link via email. No Word files, no DocuSign uploads, no manual filing.
What happens after a contractor signs on their phone?
The signed PDF files automatically to your Google Drive folder with a complete audit trail appended. The contractor sees a celebration page: 'You booked the job for [Project] on [Shoot Date].' Your account manager gets a status update in the dashboard.
What if a contractor hasn't signed 24 hours before the shoot?
The system stops sending reminders to the contractor and instead alerts your account manager with a red flag and a resend option. This gives you time to chase the signature manually or cancel the contract if needed.
Does this replace DocuSign?
Yes. SlateSign is built specifically for contractor agreements in video production. Contractors sign on mobile in one tap with no login required. Signed PDFs file to Google Drive automatically with tamper-evident audit trails. The entire workflow takes minutes instead of hours.
Can we edit our contract templates without calling Sagan?
Yes. Your team can clone a template, edit the legal language, mark required fields, and publish a new version directly in the app. Old contracts retain the version they were sent against. No engineering touch needed when your legal language changes.
What audit trail information is attached to the signed PDF?
Every signed PDF includes a final-page audit log with the sender's email, recipient email, IP address, and timestamps for when the contract was sent, opened, reminded, and signed. This is ESIGN Act and UETA compliant so your next compliance audit has nothing to chase.
Is this built for high-volume contract signing?
SlateSign is optimized for teams sending 20 to 50 contracts per month. If you're signing 1000+ contracts monthly, the per-envelope cost model and dashboard UX may not scale efficiently for your needs.
What if we use Dropbox or OneDrive instead of Google Drive?
SlateSign files signed PDFs directly to Google Drive. If your team uses Dropbox, OneDrive, or another file system, you would need a custom integration. Let's discuss your storage setup during the build planning call.
Ready to stop chasing unsigned contracts.
SlateSign turns contract sending from a 15-minute manual loop into a 2-minute form and a one-tap mobile signing flow. Your signed PDFs file to Google Drive automatically with audit trails that satisfy compliance reviews. Let's build it.